How to Prepare a Change of Address for Submission at the Land Title Office

Introduction:

Submitting a change of address at the Land Title Office holds significant importance in property ownership. Accuracy and proper documentation are key factors in this process to ensure seamless transitions and legal compliance.

Section 1: Understanding the Change of Address Process

1. Purpose of Change of Address: The address on title, representing the mailing address of title owners, might need updates due to various reasons. For instance, during mortgage preparations, discrepancies in the address might be noticed.

2. Legal Requirements and Recent Changes: The Land Title Office introduced new methods for filing a change of address. Title owners can directly submit via an online web application integrated with their BC Services Card. Agents, like lawyers or notaries, can submit on behalf of clients without the client's signature.

Section 2: Step-by-Step Guide to Prepare a Change of Address

1. Information Needed: To complete the webform, Change of Address (Title Owner), you will need the Parcel Identifier (PID), full legal names, and occupations that match the current title. Be sure to complete the law or notary firm details in Part 1, and the legal description in Part 2. Finally, the new address will be inserted in the 'Owner and Address Information'.

2. Submission Process: Once you have prepared the webform, it is best practice to have the client review and initial the change. From there, the lawyer or notary can affix their digital signature and you can proceed to submit the webform for registration.

3. Tips for Accuracy: Note that no other modifications can be made, so ensuring exact matching of names and interest held with the current title is crucial.

4. Pending Registration: Once you have submitted the Form, you can download a registered copy that will show the pending registration number. The application will be reviewed and if accepted, reach final registration depending on current Land Title Office wait times.

Section 3: Key Points to Consider During the Submission

1. Guidelines and Deadlines: Errors such as the ownership not matching the current title may result in a defect, which you will have 30 days to rectify by submitting a Corrective Declaration outlining the error and correcting it.

2. Fees and Charges: Communicate filing fees to clients and include them in invoices. Defects lead to additional fees, emphasizing the importance of accuracy before submission.

Section 4: Final Registration

1. Notice of Registration: Once the Change of Address has been reviewed and accepted by the Land Title Office, you will receive a Notice of Registration advising you that the Change of Address has reached final registration at the Land Title Office.

2. State of Title Certificate: At this point, if requested by the client you can request a State of Title Certificate using the pending registration number.

Section 5: Helpful Links

1. LTSA Change of Address (Title Owner) Help Guide https://help.ltsa.ca/myltsa-enterprise/change-address-title-owner

2. Online Courses: For more valuable tips and insights, delve deeper into conveyancing with our range of online courses and resources available at conveybc.com/courses.

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